Wings over Holland Guarantees Smooth Planning and Compliance with Aviatize

In terms of safety and compliance, few industries are as regulated as aviation. Authorities need to be able to track and monitor meticulously how flight training is organized and how safety is guaranteed during all organized flights. Aviation law also mandates that student data needs to be available and accessible for up to five years after the completion of a training.

Until recently, Wings over Holland managed its entire student and rental administration on paper. Student syllabi were physical, paper documents stored in a fire-proof cabinet. During an audit by the Dutch inspection agency, this preservation method was deemed unreliable, since the safety of these documents could not be guaranteed.

The team realized that a digital solution was the answer. With a digital platform, they wanted to be able to access student files from anywhere and at the same time guarantee availability and accessibility to student data for the Dutch authorities.

Today, a diverse team of 17 — flight instructors, maintenance personnel, operations and administration staff — are working with the Aviatize platform on a daily basis. About 150 students use the platform too, to plan their flights or follow up on their courses.

With the integration of digital syllabi into the Aviatize platform, Wings over Holland is well on its way to a completely digital, paperless office. Students and instructors can now monitor their training status and planning online. The operations team can reserve an aircraft and book an instructor in time, and both students and instructors can better prepare for their next training session.

Trainers can access the platform through a tablet, and when the training session is over, the student and trainer can sit together to assess the latest session and go over a digital checklist. It’s all easy and intuitive.

Today, Wings over Holland may not have achieved a fully paperless office yet, but it has definitely become a more efficient office. “The fact that we have all our data available at all times is invaluable and it offers us peace of mind,” says Marc. “Not only can we guarantee full compliance, but our team is also much more efficient in handling administrative tasks. Since many of these tasks can be automated, we have been able to reduce our workload significantly.”

The team specifically appreciated that Aviatize is highly configurable and can be perfectly adapted to the company’s needs and preferences. “We can change the look and feel, add our own syllabus content, and introduce our own grading system, and you don’t even have to be an IT professional to set it all up,” says Marc. “We were able to transfer our paper syllabus to a digital version for 99.9%. It matches the way our instructors used to work on paper. In contrast to many WYSIWYG solutions in the market, we don’t have to adapt our business to our system. Instead, we can adapt Aviatize to our business.”